To ensure effective budget management, consistency, and compliance, all FOA staff planning University-related travel that includes airfare or lodging must obtain pre-approval through the AggieExpense (Concur) Request Report. Additionally, unit AVCs may require pre-approval for all travel, so please confirm your department’s guidelines with your supervisor before proceeding.

The Request Report follows the standard approval workflow, routing to the designated travel approver — typically the AVC or a Director — and then to the VC Office Delegate. Once approved, travelers will receive an automated email confirming approval, after which travelers may book their trip.

After the trip, travelers will create the Expense Report directly from the approved Request. This links the two reports, pre-populates most of the report header, and displays the estimated budget, ensuring financial accountability and alignment with FOA’s strategic priorities.

Instructions for completing both the pre-travel (Request Report) and post-travel (Expense Report) forms, along with additional travel resources, can be found on the Supply Chain Management website's "Travel & Entertainment" webpage. You’ll also find the latest office hour schedule and guidance on how to get your travel questions answered.

FOA Specific Travel Instructions can be found below.